Changes to ºÚÁÏÍø expense policy and procedures
ºÚÁÏÍø’s Finance department has made the following major changes to the university’s expense policy/procedure. All changes are effective Saturday, July 1, for travel and expenses occurring after July 1:
- Mileage for business use of a personal vehicle has increased to 57 cents per kilometre (previously 50 cents per kilometre). , ºÚÁÏÍø’s expense management software, will be updated accordingly with this change.
- Daily per-diem meal allowances have increased to:
|
|
Current rate |
Previous rate |
|
Breakfast |
$17 |
$15 |
|
Lunch |
$25 |
$22.50 |
|
Dinner |
$43 |
$37.50 |
|
Total |
$85 |
$75 |
- Gratuities (tips): The Finance department asks employees to be reasonable with gratuities (15 to 18 per cent). Previously, tipping had a maximum limit of 15 per cent.
- Expense claims older than 12 months will no longer be accepted (see note below).
- When hosting university guests, your area Vice-President can pre-approve alcohol to be served and expensed with the meal. Previously, the President had to pre-approve alcohol at hospitality events.
Note: If you have claims you have not yet submitted, and that are more than 12 months old, the Finance department is allowing one last chance to submit them before they start denying them. Please submit any old claims by Friday, July 14.
